Policies

This section provides details of the purchasing policies and procedures applicable to procurement at the University of Exeter.

University Policies

Policy	Summary
Anti-Money Laundering	The purpose of this policy is to ensure that the University and its staff comply with Anti -Money Laundering legislation, and are aware of their respective obligations.
Code of conduct	Sets out the University’s principles of conduct. Includes, whistleblowing, bribery and professional conduct.
Conflict of interest	Explains what the University views as a Conflict of Interest and the procedure to follow where the possibility of a Conflict of Interest arising exists.
Due diligence	Sets out the due diligence considerations and processes that should inform decisions.
Expenses Policy	Sets out the rules for claiming travel, accommodation, subsistence and other expenses.
Entertainment, Hospitality & Gifts Policy	Ensure that the University manages its resources appropriately and complies fully with statutory regulations, in particular around tax and bribery.
Record of Entertainment, Hospitality & Gifts	Form used to document instances or receiving and providing entertainment, hospitality & gifts.
Ethics Policy	Sets out the institution’s intention to promote the highest standards of scientific, scholarly and professional integrity.
Financial and Trade Sanctions Policy	Ensures the University is not placed in breach of sanctions, any member of staff developing, proposing or negotiating agreements with overseas Governments or their agencies, organisations based overseas or foreign nationals are fully responsible for undertaking appropriate due diligence prior to any agreement being entered.
Financial Regulations	The key document that governs the way the University manages its financial affairs.
Fraud Policy Statement	Anti-fraud and corruption strategy designed to encourage prevention, promote detection and clarify responses through a defined plan which incorporates investigatory action.
Fraud response plan	Defines authority levels, responsibilities for action and reporting lines in the event of a suspected fraud or irregularity.
Investment Policy	Sets out the University’s rules around investments.
Modern Slavery Statement	This policy helps procurement staff (and other staff engaging in procurement) to detect and prevent slavery, human trafficking and associated practices in the University’s supply chain.
PCI DSS Compliance	An Information security standard used to handle credit cards from major card brands. Aims to ensure cardholder data remains secure.
Purchasing card policy	Sets out the compliant usage of a purchase card and the card holder responsibilities associated with holding a card.
Responsible Procurement Strategy Document	These policies set the overarching principles, values, and commitments that guide our approach to procurement, outlining the University’s intent to prioritise community benefits, environmental stewardship and ethical sourcing in its purchasing decisions.
Supply chain charter	The University of Exeter has embraced and expanded on the Supply Chain Code of Conduct developed by the APUC's Sustain Project. We are dedicated to conducting our procurement activities with a strong commitment to environmental, social, ethical, and economic responsibility. We seek to establish agreements and contracts with suppliers who align with and uphold our vision. In order to showcase this dedication, we request current and potential suppliers to affirm their compliance with the principles outlined in this Supply Chain Charter, both within their organization and throughout their supply chain
Sustainable Procurement Policy Statement - 3.0	Ensures that the procurement of goods and services considers their entire lifecycle, aiming to provide benefits not only to the organisation but also to society and the economy. It also focuses on minimising negative impacts on environmental, social, and ethical issues.
Sustainable Bought Goods & Services Policy	Sets out the aim to be a sustainability and climate change leader regionally, nationally and internationally; delivered via transformation in its operation and via collaboration in its educational, research, international and impact activities, demonstrating innovation, influence and action.

Government Codes & Policies

Policy	Summary
PCR 2015	Set out the procedures that public contracting authorities must follow when procuring public contracts by tender.
Concession Contracts Regulations 2016 (CCR 2016)	Regulates the process for concession contracts procurement by contracting authorities and utilities.
Public Services (Social Value) Act 2012	Requires people who commission public services to think about how they can also secure wider social, economic and environmental benefits.
Freedom of Information Act 2000	Provides public access to information held by public authorities.
General Data Protection Regulation (GDPR)	Framework for the collection, processing, storage and transfer of personal data.
Equality Act 2010	Protects people from discrimination, harassment or victimisation in employment, and as users of private and public services based on nine protected characteristics.
Modern Slavery Act 2015 (updated)	Designed to combat modern slavery in the UK.
Transfer of undertakings (Protection of Employment) Regulation 2006	Designed to protect employees’ rights when the business they work for is transferred to a new employer.